Free Nonprofit Board Meeting Agenda Template — Canada

A one-page agenda for Canadian nonprofit board meetings. Print it or fill it in on a computer. No email address required, no payment.

The agenda structure, explained

A nonprofit board agenda follows the same bones almost everywhere. Here is what each section is for:

1. Call to order. The chair opens the meeting, notes the time, and confirms quorum — the minimum number of directors your bylaws require for decisions to count.
2. Approval of the agenda. The board agrees on what it is about to discuss. Add or reorder items now, not halfway through.
3. Approval of previous minutes. The board confirms the record of the last meeting (with corrections if needed). This is the moment the minutes become official.
4. Reports. Executive director's report, treasurer's financial update, committee reports. Reports inform; the board acts on what comes after.
5. Old business. Follow-up on items carried over from previous meetings — action items that are still open.
6. New business. New proposals and decisions. This is where motions get moved, seconded, and voted on.
7. Motions and resolutions. Formal decisions, recorded with mover, seconder, and outcome. See our board resolution template for how to write one.
8. Adjournment. Time the meeting ended, and the date of the next meeting.

Download the free template

Download as Word (.docx)   Download as PDF

Two files, same template. The Word version is fillable; the PDF prints cleanly on one page.

Need the matching minutes, action log and resolution templates? Get the Board Meeting Minutes Pack →

Why start with the agenda

A good agenda is half the minutes. When the meeting follows a clear structure — quorum confirmed, previous minutes approved, motions moved and seconded, action items assigned — the minutes practically write themselves. Start every meeting with this page, and see how to write nonprofit board meeting minutes for what comes after.

Related guides

• Nonprofit Board Meeting Minutes Template (Canada) — the free one-page sample minutes template.
• Nonprofit Board Resolution Template (Canada) — when to use a formal resolution and how to write one.
• How to Write Nonprofit Board Meeting Minutes in Canada — quorum, motions, in-camera sessions, common mistakes.